You can use our secure order forms to order KidsONE or DanceONE
This page describes new features and fixes that have been added to the DanceONE program in the last few upgrades. We try to release an upgrade to DanceONE each year. When you purchase the program you naturally receive the latest version.
Student Pictures - you can now link any number of pictures or other
images to student records. You can specify a date and description for each
picture in the image database.
Group Transactions - the group transaction window will stay open after
you post a group of transactions. This allows you to post transactions to
several classes in a row without re-entering the basic transaction information.
The studentís original enrollment date will now be retained when the
student information is transferred to the contact and applicant file.
Quick Transaction Entry Window - The quick payment window has been
enhanced to allow more efficient entry of any type of transaction; charges,
Quick Payment Entry Window: A quick payment window has been added that allows more efficient entering of payments from a list. This window can be useful if you receive a list of payments from an automated payment processing service and need to quickly post the payments. You can use either family names or account numbers when selecting families to post.
Quick Charges: A new billing option called "Quick Charges" has been added. To use this option you setup one or more quick charge tables containing a description of items you commonly charge for along with the price. On the quick charge billing window, you select a family, the quick charge table item number and the quantity. Quick charges are an efficient method of posting one-time charges for common items. For example, shoes, leotards, etc.
Transaction Spreadsheet Window: File and record locking on this window has been made more efficient to speed things up and reduce network congestion in a multi-user environment. "Top" and "Bottom" buttons have been added to the toolbar allowing you to move quickly to the top or bottom of the transaction list. The transaction spreadsheet will now be maximized when the window is maximized allowing you to see all the transaction information if your screen resolution is adequate. The distinction between calculated and manual charges is now preserved even after modifying the charges on the transaction spreadsheet. And finally, glitches with adding and deleting transactions have been fixed.
Autosave: Selecting the "Autosave" option will automatically save your changes when you leave a record (by moving to another record or closing the window) on data entry windows. You have the option of being asked to confirm the save or having the changed information saved with no confirmation.
Student and Family Windows: After you enter and save a new family record, DanceONE can automatically display the student window with the family pre-entered. Also an "Add New Student" button has been added to the family window. Selecting this button displays the new student window with the family name entered. You can also specify city, state and zip code defaults that are automatically displayed on new family, instructor and family contact records.
Transaction List: A date search option has been added to the transaction selection list. When you select the "List Transactions" button on the transaction window a chronological list of the familyís charges and payments is displayed. You can now enter a date to automatically position the list to the first transaction on that date.
Telephone Numbers: A cell phone number field for instructors and a second cell number field for families have been added.
Billing Calculations: A selection field for families has been added to the "Calculate and Post Charges Window". This allows calculating charges for a single family.
Late Charge Calculations: An option has been added to always post the late charge to the "Other" category even if the late amount is in the tuition or costume category.
Family and Student Discount Plans can now be used with the regular and hourly charge tables. This allows for automatic calculation of multiple child/class discounts when using charge table billing.
Class Window: The selection list on the class window now shows instructor and location.
Billing Statements: A new, more pleasing billing statement format is available. The statement has horizontal and vertical lines separating columns and headings and totals. A new general billing option to include student names on the statements has been added. The student names are printed near the top of the statement, to the right of the parents names and address.
Transaction List: Selection fields have been added to the transaction list report window for reference or description "contains". When information is entered in these fields, the report will only include transactions containing the entered information. This can be useful for finding a payment if you know the check number or name.
Student Reports: A date range for enrollment dates has been added. This allows you to include in your report only students that enrolled in a specified period. Also, checking the box to include billing information on the reports now includes both student and family billing information.
Family Reports: Fixed the "Print Families With" checkboxes to work more logically. Families will be excluded from the report if the applicable checkbox is not checked. For example, unchecking the "Zero Balance" checkbox will exclude all families with zero balances despite what other checkboxes are checked.
Student and Family Reports now include an option to select beginning and ending names for students or families. This is useful if you want to print a report that includes part of the alphabet: the Cís through the Lís for example.
Student and Family Labels can be printed from one to six across the page and any number down the page. You can also select items from the "Include" list to be included on your labels. This could be used for printing rolodex cards or other large labels with additional information on them.
Registration/Pre-Registration Letters: You can now enter your own messages for the registration and pre-registration letters.
Backup and Restore: The DanceONE backup and restore programs were rewritten to make them work more reliably with Windows XP. They will work more reliably when backing up and restoring to and from locations other than your diskette drive. The new backup and restore programs are also downloadable from our web site.
Processes: An option has been added to check or uncheck the "Class Taught This Session" checkbox for all classes. Also an option to blank all student sizes.
You can optionally have your business name displayed on the program title bar instead of "DanceONE".
The following problems have been fixed in Version 10:
Under certain circumstances, DanceONE would lockup when the right or left arrow keys were pressed while a selection list was displayed.
If the student window was already open when a new family was entered, the student window was not blanked out and prepared for a new student entry.
Error when selecting "Delete All for This Family" on the transaction window.
The account summary fields on the transaction spreadsheet window were not being updated after each change.
The balance on the last transaction on the transaction spreadsheet window was not correct.
When the selection list was displayed on the transaction window, the program would lockup if the up arrow key was hit.
DanceONE would sometimes lockup when changing values in time fields such as on the Hourly Charge Table window.
The amounts on the discount plan windows would not display when using Windows XP.
The charge descriptions were not correct when charging students on the Group Transactions window.
The correct family was not selected when the "Print Statement" button was selected on the Transaction window.
DanceONE was not connecting to email servers that require a password for connection.
Costumes: You may now attach any number of costumes/accessories to
each class. Costumes can be added to classes directly from the costume window.
All costumes/accessories can be sized and charged in a single run of the costume
sizing and ordering report. Sizes entered on the student window will now
correctly override the size chart calculations. Unsized accessories and props
can be automatically charged for and included on the order forms.
User Defined Fields (database customization) This new feature allows
you to add new data fields to your DanceONE database. For example, you may want
to have a place to enter a student's nickname on the student window, or parents'
birthdays on the family window, or an emergency contact name and number for
instructors. You can add as many new fields as you need, and organize the new
fields on as many new window tabs as are required. The types of data fields you
can add are; dates, text, numbers, dollars and cents and check boxes. When you
add a new data field, the field will automatically be available to include in
any reports you print.
Version 7.3 Interim Upgrade
ONE Software P. O. Box 1169 Monticello, Utah 84535-1169 (435) 459-0622